I. Registration, Fees, and Withdrawals
– Students may register in person or through their parents or guardians. No registration or seat reservation will be made by telephone or text messages.
– Students (or their guardians) must complete the registration form and check that they have filled in their CPR number clearly and accurately in the appropriate section on the form.
– Completion of registration procedures is conditional upon the availability of seats at the required level and full payment of fees.
– Registration is made by means of first come first served. Anyone coming after the desired level is full will be put on the waiting list.
The following fees are charged upon registration:
– Registration fee: BD 5.000
This fee is non-refundable and is paid by students registering for the first time only. Returning students are not charged a registration fee.
The amount of tuition fees depends on the level and type of the course being registered for. Tuition fees must be paid upfront and students should get a receipt indicating full payment of the same.
– Books and course materials:
– Students pay for books and course materials when they register for the first time, or for a new course level that requires the use of a new set of materials.
– Registration fees, tuition fees, and course materials charge must be paid for in advance.
– Payments can be made by means of cash, credit/debit cards or cheques.
– Tuition fees will not be deferred to a consecutive term without a reason acceptable to the management.
c. Withdrawals and Refunds
– Withdrawal from a course must be at least one week before the commencement of the term. In this case, students are entitled to recover the tuition fees only.
– Students withdrawing after the starting date of the course are not entitled to refund of tuition fees, and the Centre will not consider any claims for refund.
– In case of withdrawal, books will be accepted back only if they are presented in their original new condition. Books that have any writing or scribbling on any of their pages (even if this was the student’s name or made in pencil). This includes books that are no longer used for teaching at the Centre.
II. Placement Test
– New students and students returning for study after a six-month interruption period will have to do a placement test to determine their level in English before registering for any of the desired courses.
– Students, especially young learners and young adults, will assigned to class levels that correspond to their placement test results, regardless of their actual grade level at their regular school.
We have an arrangement with a private transportation company to provide their service for students who need them. However, it is important for students and their parents to note that:
– They must make arrangement for transportation independently from Dar al Ma’rifa Centre. We do not interfere in this arrangement, nor do we assume any responsibility for it as a result.
– Parents must contact the transportation company directly for any communications, complaints, or suggestions with regard to the transportation service.
IV. General Policies
The Physical Environment
We take every measure within our capacity to ensure a safe and healthy environment for staff, students and others. We take special care to ensure adequate classroom ventilation and temperature, sufficient lighting, and reasonable cleanliness. We further ensure adequate free space and comfort for work and movement in halls and in the workplace.
It is our responsibility to do what is sensible to keep the Centre safe and healthy for staff, students and visitors. Risk can never be eliminated entirely, but can be reduced to an acceptable level by taking good safety measures. We urge our staff, students and visitors to
observe the following health and safety guidelines inside and within the vicinity of the Centre. Students, in particular, are advised to comply with the Centre’s policy on safety as a necessary measure for securing a risk-free environment for everyone:a. In the Classrooms
Classrooms are equipped with basic classroom furniture such as desks and chairs, carpeting and curtains. CD players are provided for teachers’ use during the lesson. Students must:
– use the waste baskets in the room for throwing pencil sharpening and other paper waste.
– refrain from taking snacks or drinks to the classroom.
– refrain from damaging the desk surfaces by scratching them with sharp instruments, writing or drawing on walls.
– switch off mobile phones or turn them on ‘silent’ or ‘rocking’ modes.
b. Movement and Behaviour Inside the Building
Students have sufficient free space for movement and mingling with friends before class time and during break. The halls and cafeteria space are equipped with tables and chairs for students’ use during these times. For their own safety and the safety of others, students must:
– treat everyone politely and with respect. They must avoid inappropriate language such as swearing, or insults in dealing with colleagues, teachers and other admin and support staff (security and cleaners).
– avoid joking in a manner that exceeds the limits and can lead to harming others.
– avoid shoving, pushing, scuffling, or bullying, as well as other acts of misconduct that are disruptive to learning and potentially harmful.
– use furniture, equipment, and facilities in an appropriate manner, and refrain from vandalising or causing deliberate damage to any of its property.
– refrain from throwing wrappers, empty cans, or food leftovers on the ground, anywhere in the building.
– refrain from bringing and playing with electronic games.
– do not bringing along friends or relatives to the Centre, and must obtain permission from the Management if such case arises.
– appear in clean and appropriate outfits, bearing in mind the traditions and customs of the community. Clothing such as shorts, very short dresses or skirts, sleeveless t-shirts, etc. are not allowed in the Institute.
c. Punctuality and Attendance
Punctuality and regular attendance impact positively not only on academic achievement, but also on students’ personality growth and social development at large. Therefore, students must:
– attend regularly, show up and be ready to enter the classroom at least five minutes before class time.
– enter the building as soon as they dismount from their transport and avoid loitering or wandering outside the building under the pretext of waiting for a friend or the desire to speak with someone.
– remain within the building during break time and return to class immediately after the end of the break.
– leave the classroom once the lesson has finished and the teacher has left ready to leave the room.
– go directly to their buses or wait for their own transport in the designated areas inside or outside of the building.
– must collect and look after their own belongings, such as books and stationery or other. The Institute will take no responsibility for items that are lost or missing.
– not come to the Centre at times other than those scheduled in their timetables, unless for registration or in circumstances when the Management has arranged for them to attend on a different day (e.g. for compensation hours).
– Since the Centre is closed by 8:00 p.m., parents must arrange to pick up their children at the end of their class sessions. The Centre takes no responsibility for students who have to wait for their transport outside the building after 8:30 p.m.
It is important to note that student assessment requires a 90% attendance rate on the course in order for a student to be eligible for the end-of-term test. Students (and their parents) are advised to ensure that they meet this requirement. We request that:
– students who need to be absent from class must call the Students Affairs Coordinator on the morning of the absence. As time permits, the SAC will call the parents to verify the authenticity of the absence.
– students who fall short of the required minimum number of class hours must discuss their case with the Student Affairs Coordinator and agree on a feasible arrangement.
– parents will be immediately informed if any member of staff discovers that a student has arrived at the Centre but did not show up for class or left during break without permission.
– Students needing to leave the institute during class time must be picked up by their parents or by a trusted adult. Persons coming to pick up students during class time will be asked to show their IDs as proof of their relation to the student and sign an exit statement with the student’s name, reason for leaving, and the time and date of leaving.
e. Disruptive behaviour and vandalism
– In case of misconduct or violation of any part of the above code of conduct, the student will be warned orally the first time.
– If the violation is repeated parents will be informed in writing and invited to discuss with the Student Affairs Coordinator ways of handling the student’s misbehaviour and agree on measures to be taken for future compliance.
– In the case of repeated or deliberate misbehaviour after the second warning, the Management may refuse to register the student for the subsequent term.